Make sure you check the line breaks after pasting the content because sometimes it will add an extra linebreak to your content. The new template form doesn’t come with any formatting options, so it’s easier to write the template in Outlook (or Word) and just copy / paste it into the new template form. This will open the new template form where you can give your template a name and add the content of the template. If you click on the View Templates button under the Message Tab you will see a small list of default templates and the option to create a new template.Ĭlick on + Template to create a new Outlook email template.
To create a new email template we first need to open a new message. Seach for My Templates under My Add-ins (or Company Managed)Įnable My Templates in Outlook Create Email Template in Outlook.
Open Outlook and click on Get Add-ins in to Toolbar.The first step is to make sure that the add-in My Templates in Outlook is enabled: Templates created with My Templates can contain formatted messages and images. The My Templates add-in in the Outlook App allows you to create short mail templates that you easily can insert into your messages. Creating Outlook Email Templates with My Templates Signatures are also stored locally, so you can share these as well with your co-workers. The only downside is that this will overwrite your default Outlook signature, so you will need to incorporate the signature in the template itself.
Outlook SignaturesĪlthough not intended to be used as templates, signatures can be used to create email templates in Outlook. You can copy this file to other computers to share your templates. Quick Parts can’t be used in Outlook Online, but are stored locally on your computer. With this function, you can create complete email templates with formatted text, images, tables, etc. The quick parts function in Outlook allows you to create content blocks that can be added to your message. So that means that if you create too many or too large templates, you will get an error that you can’t save the template. There is one limit though, you can only save up to 32kb of template data. The contents can be formatted text, images, and even tables, which is in most cases enough. It’s designed to create short messages that you can easily add to an email message. The My Templates add-in is the intended way to go for creating templates in Outlook. We can use the My Templates add-in, which is available in the Outlook desktop app and Outlook Online, content blocks, only available in Outlook desktop, or the Outlook signatures function. There are basically three useful options when it comes to creating email templates in Outlook.
#HOW TO CREATE EMAIL SIGNATURE IN OUTLOOK WEB ACCESS HOW TO#
In this article, I will explain the different options, including a tip on how to share the templates with your co-workers. To create Outlook Email Templates we can either use the My Templates function in Outlook, Quick Parts content blocks, or even signatures. This way you only need to personalize the email content a bit, saving you a lot of time. Are you sending a lot of standard replies in Outlook? Or do you want to standardize the replies sent by your employees? Then Outlook Email Templates are a great way to be more efficient in Outlook.Įmail templates allow you to create short standard content blocks that you can use to reply to your customers.
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